Business owners and managers have a responsibility to maintain a clean, safe, and attractive facility for their employees and customers. Otherwise, if the facility is not running smoothly in this way, it could jeopardise the company’s profits and productivity. That would be detrimental to any company. 

For this reason, facility maintenance is necessary to overcome these challenges. Facility maintenance involves cleaning, grounds maintenance, preventative maintenance, and building security. These actions are meant to improve the facility’s aesthetics, functionality, and safety. 

The following is a comprehensive checklist of essential maintenance tasks to ensure your facility runs more efficiently. 

Daily 

Your daily facility maintenance responsibilities may include:

• Emptying trash bins
• Washing the hard floors or carpets
• Washing the windows
• Cleaning the table surfaces
• Cleaning the machinery
• Removing obstructions from floors to clear paths
• Sanitising the bathrooms
• On-site security patrol

Professional commercial cleaning is the primary maintenance task your facility needs to do each day. Cleaning is a daily task because dust, dirt, and debris can quickly accumulate on the machinery, furniture, floors, and everything else that people use in your facility. You must remove this debris to keep your facility sparkling clean and healthy for everyone who is inside it.

Security is another daily facility maintenance responsibility. It involves using on-site security guards, mobile patrols, and CCTV surveillance monitors to ensure no intruders, burglars, or other troublemakers are on the premises. Maintaining a facility’s security is a 24/7 job, so it requires professional security services. 

Weekly

Your weekly facility maintenance responsibilities may include:

• Inspect the lights – Replace light bulbs if needed
• Inspect the walls and floors for signs of damage (e.g., cracks, loose tiles)
• Inspect emergency exits – Ensure emergency doors function
• Clear debris from outdoor areas (e.g., sidewalks, pathways, parking lots)
• Routine elevator maintenance, if applicable
• Test fire alarm systems and other security features

The weekly maintenance tasks focus mainly on inspection work to verify the functionality of your facility’s essential items, such as the lights, appliances, emergency doors, and so on. 

These tasks are what you would call planned preventive maintenance because they aim to prevent problems before they strike. Preventive maintenance reduces the risk of on-site injuries, property damage, inconveniences, and low productivity by targeting common issues that face facilities like yours. 

Monthly

Your monthly facility maintenance responsibilities may include:

• Replace the air filters of your HVAC system
• Inspect the HVAC system to verify its functionality
• Restock on basic maintenance supplies (e.g., bathroom paper towels, cleaning detergents, wipes)
• Inspect and lubricate industrial machinery if applicable
• Clear debris from roof and gutters
• Various landscaping tasks (e.g., mowing lawn, trimming trees)
• Inspect plumbing for cracks or leaks
• Inspect electrical systems to ensure safety and prevent failures

Your monthly maintenance tasks require landscaping, restocking supplies, and conducting major inspections of utilities, roofs, and machinery. These tasks require both grounds maintenance and preventive maintenance to execute for your facility. 

Some business owners and managers have a habit of bypassing most of these monthly maintenance requirements if they don’t notice anything wrong with their plumbing, electricity, machinery, or HVAC systems. Instead, they will only focus on the monthly landscaping duties outside since those are more visible and noticeable.

Conducting these critical inspections each month is imperative because they help maintain productivity and efficiency within your facility. 

Seasonal

Each season requires you to perform a unique set of activities to sustain the upkeep of your facility. Some of these tasks may be like the weekly or monthly maintenance recommendations. However, the difference is that you must take these tasks more seriously for each season due to the local climate, temperature, and weather conditions in your area. 

Here is a breakdown of the recommended facility maintenance responsibilities per season:

Spring

Spring is the best time of year to start fertilising your soil and planting new flowers and greenery to create the visual landscaping you wish to have for your facility later in the year. It is also a good time to clean the air ducts and replace the air filters of your HVAC system to ensure it is in top-notch condition for the summertime. 

Summer

Summer is when you will depend heavily on your irrigation system to supply water to your grass, trees, and flowers to sustain their health and growth. That is why you need to regularly inspect and maintain your facility’s irrigation system for the sake of your landscaping and greenery. You should also add UV-resistant film to your windows and shade outdoor surfaces to prevent sun damage. 

The most important summer maintenance responsibility is lawn care. Due to the summer temperature and climate, you will need to mow and fertilise your lawn more frequently. To prevent pest problems, you should take the necessary preventive measures to avoid any nasty pest infestations from happening in your facility.

Autumn

Autumn is the season when leaves fall off tree branches and risk clogging the gutters on your facility’s roof. So, one of your biggest responsibilities during autumn is to remove the leaves, sticks, and other debris from your gutters and roof on a weekly basis rather than a monthly basis. You should also inspect and replace the insulation around your windows and doors to prepare for the upcoming cold winter season. It would help to inspect your heating systems and ensure they are functioning normally as well. 

Winter

Your biggest winter maintenance responsibilities are to clear the snow and ice from the parking lots and walkways of your facility. You can apply some deicing chemicals to melt the ice if necessary. The other major maintenance responsibility is to inspect your water pipes to ensure they are not frozen, cracked, or leaking. Insulating the exterior of your water pipes is highly recommended to prevent these things from happening when the temperatures get colder.  

Hire Facility Maintenance Professionals

Are you worried about having to do these facility maintenance tasks yourself? Well, the good news is that you don’t have to do them alone. You can hire the facility maintenance professionals of Tier1 Facilities Management to do them for you. 

Tier1 specialises in essential facility management activities, such as commercial cleaning, grounds maintenance, security, and planned preventive maintenance. Its professionals can perform all the custom maintenance tasks that need to be done for your facility. 

Contact Tier1 at 0330 127 0421 or sales@tier1fm.com for more information.